Turn med spa leads into booked consultations.
The leads are coming in. They're just not turning into booked, confirmed patients. I build the system that closes the gap between the click and the chair, for owner-operated med spas and aesthetic clinics in the US.
Your leads aren't bad. They're being abandoned.
Leads come in from your ads. Something replies. A booking link goes out. And your clinic still pays for traffic that never turns into a patient.
Here's the part most owners never see: the follow-up that exists only knows one move. A lead comes in, the system pushes a link. No reply? It pushes the same link again. She never went cold and was never ignored. She was contacted relentlessly and understood never. Nobody answered the question actually stopping her from booking.
You already paid for those leads.
"The lead didn't go cold. She got pushed a booking link five times and asked a question zero times. You paid for her twice. Once to arrive, once to leave."
Aashir, Varro
The complete system from stranger to seated patient.
Not just ads. The entire path from the moment someone sees your ad to the moment they're confirmed in your chair.
Meta Ads That Attract the Right Leads
Targeted campaigns built around your specific treatments, local market, and ideal patient profile. Built within Meta's health and wellness advertising guidelines to keep your account safe and your leads qualified.
60-Second Automated Follow-Up
The moment a lead fills your form, they receive an automatic response, day or night, whether your front desk is free or not. 78% of customers book with the first business that responds. But speed only counts if the message opens a conversation instead of just pushing a booking link. The response does both.
Consultation Booking System
Multi-step SMS and email sequences that move leads from interest to confirmed appointment. Reminders 24 hours before. Re-engagement for no-shows. The system owns the follow-up so your team doesn't have to.
Plain English Reporting
Not a dashboard full of numbers. Every week: here's what happened, here's what it means, here's what I'm doing about it. You know exactly what your marketing is producing in language that makes sense.
Full system built and live in 14 days.
First booked consultations within 30 days of launch.
Onboarding and Business Audit
Before touching a single ad, I go deep on your business. Your top treatments, ideal patient profile, average consultation value, current booking process, and biggest drop-off point. The system gets built around your actual clinic, not a generic template. This is also where I identify exactly where your leads are leaking right now.
Structured intake, no guessing, no generic setupOffer and Funnel Setup
I build or refine your lead capture funnel. A clean landing page connected to a form that captures name, number, and treatment interest. The offer gets matched to what converts in your market: free consultation, discounted first treatment, or a specific service intro. This is what every ad sends people to.
No wasted ad spend on weak landing pagesAutomation Build in GoHighLevel
The moment a lead fills your form, the system responds within 60 seconds, automatically. SMS and email follow-up sequences run for 3 to 7 days if they don't confirm. Appointment reminders go out 24 hours before. No-shows receive re-engagement messages. Your front desk handles patients. The system handles leads.
60-second response, day or nightMeta Ad Campaign Launch
Two to three creatives targeting your local area: before and after content, social proof, or direct problem-solution angles. All campaigns are built within Meta's health and wellness advertising guidelines to protect your account. I launch, watch the data, and let the algorithm start learning.
Account protected, guidelines followedMonitoring, Optimisation and Reporting
I watch cost per lead, lead quality, show rate, and booking rate daily. I kill what isn't working. I scale what is. Every week you receive a plain English update, not a dashboard. Just: here's what happened, here's what it means, here's what I'm doing about it.
Weekly plain English updates, no dashboardsResults Review and Month Two Plan
I sit down on Zoom, walk through results against the 15 to 25 consultation target, and map out month two. If I've delivered, this conversation is about scaling. If I haven't, the guarantee kicks in. Either way, you know exactly where every dollar went and what it produced.
Transparent results, no spin, no vague reporting15 booked consultations in 30 days, or I keep working for free.
If I don't generate at least 15 booked qualified patient consultations in your first 30 days, you pay nothing for month two until I do. I keep working, at my cost, until I hit the number I promised you.
Your ad spend goes directly to Meta and is separate from this guarantee. The ads need to keep running because that's what generates the leads I'm optimising. But my time, my work, and my management, that's on me until I deliver.
How I define a booked qualified consultation: A lead who fills the form, is contacted through the automated system, and confirms an appointment date and time. No-shows after confirmation still count as booked, because the system did its job. I don't control whether someone shows up on the day. I control whether they committed.
Built to produce numbers that matter.
I measure one thing: patients in chairs. Here's what the system is built to deliver.
Picture the version where this is handled. A lead comes in at 11pm and gets answered before they've closed the tab. Your front desk stops chasing cold inquiries. The calendar fills a week out instead of staying half empty. And you stop wondering whether the next ad budget is the thing that finally fixes it, because the leak is already closed.
This is built for a specific type of owner.
This is for you if
- You're an owner-operated med spa or aesthetic clinic in the US
- Your calendar has gaps you can't consistently fill
- You're getting leads but they're not converting or showing up
- You've been burned by agencies that reported clicks instead of patients
- You want to see exactly where every dollar goes
- You're willing to invest real ad spend and commit to the onboarding process
This is not for you if
- You want brand awareness, follower counts, or visibility rather than revenue
- You're not willing to allocate a real ad budget to fund the system
- You want to be completely hands-off during onboarding
- You've already decided marketing can't work for your business
- You're a multi-location corporate chain
Straight answers.
If your calendar has gaps, fix the leak.
Book a free 20-minute Lead-to-Patient Audit. I'll look at your current lead flow, identify where patients are dropping off, and tell you honestly whether I'm the right fit and what fixing it would mean for your revenue.